Employer’s Terms of Business

We are Caroline Carter Recruitment Ltd (throughout “we”, “us”, “our” and “ours”) PO Box 89, SHEFFORD, SG17 9AY including, for the purposes of this agreement, our branch offices and our subsidiary or associated companies (as defined by s.736 Companies Act 1985).

You are a client or potential client of ours registering for our website service (throughout “you”, “your” and “yours”).

Your registration via our website www.thegroomslist.co.uk is deemed to be and shall constitute your acceptance of these Website Terms. Upon such acceptance, and in consideration of the mutual benefits set out herein, it is agreed as follows:

 

SECTION 1 – TERMS & CONDITIONS
Our agreement and capacity
1. It is agreed that these Website Terms, which are subject to the definitions in Section 2, apply to all dealings between you and us relating to chargeable services made available on the Website and we will operate as an Agency (as referred to in the Regulations) to the extent that the Regulations apply to such services. However, we do not provide any introduction services via these Terms, which relate only to www.thegroomslist.co.uk

 

Our General Obligations
2. We agree to provide the Facilities Service pursuant to any Order throughout the Service Period subject to the provisions in this agreement, and specifically this Facilities Service will allow you to use the Website to:
(a) undertake Searches for Job Seekers (whose details are displayed)
(b) place advertisements for your job vacancies.

 

Your Agreement
3. You acknowledge and agree the following:
(a) the details provided by you on registration are true, complete and correct, and you agree to notify us immediately of any changes which are relevant to your registration
(b) the details provided by you about your yard and the contact details job seekers should use to contact you will be available to registered job seekers on the Website for the duration of any job advertisement placed on our Website
(c) should you wish to Engage any Job Seeker it is your responsibility to check that such Job Seeker is suitable for your purposes and that you are satisfied with any information made available via this Website, and you agree in particular
(i) regardless of information made available via this Website, to verify such information with the Job Seeker directly and take up such references for the Job Seeker as you think fit
(ii) to ensure that the Job Seeker has any necessary permit or authority to work for you
(iii) to explain your requirements to the Job Seeker promptly on commencement if you have not already done so
(d) by reason of your acceptance of clause 3(c) we shall not be liable for any loss or damage arising out of any representation made by us in good faith that may have induced you to Engage a Job Seeker, or for any breach of contract, negligence or tort of the Job Seeker
(e) where you directly engage a Job Seeker you are responsible for the health and safety of the Job Seeker and for ensuring that the conditions of work are at all times suitable for the Job Seeker and for payment to the Job Seeker
(f) you warrant that, where required by law, you are registered as a data controller with the Office of the Information Commissioner under the Data Protection Act 1998 and shall comply with all relevant statutory rules and regulations applicable to you, including the Data Protection Act 1998
(g) you warrant and represent that you shall maintain reasonable security measures (as may change over time) covering, without limitation, confidentiality, authenticity and integrity to ensure that the access to the Facilities Service granted under an Order is limited as set out under this agreement
(h) you shall only provide Advertisements that relate to specific live job positions and in the format prescribed by us from time to time.
(i) you agree to receive regular emails which we deem relevant to you as an employer, which you are free to unsubscribe from at any time.

 

Your Use of the Website
4. Except as expressly authorised herein or otherwise authorised by us in writing, you may not do or attempt to do any of the following:

(a) copy, distribute, resell, submit, supply or make available in anyway information received via the Website to any third party other than for the purposes identified in this agreement
(b) use automatic extraction software to facilitate extraction of information from the Website
(c) post or otherwise provide incomplete, inaccurate, or out of date information or any materials that violate any law, infringe personal or proprietary rights, or otherwise cause embarrassment, harm or offence to us, our affiliates, or a Job Seeker or other third party, including unlawful discrimination and including (but not limited to) obscene, racist, sexist, abusive, offensive, harassing, libellous, tortuous, confidential, or infringing materials
(d) reverse engineer, disassemble, decompile, or otherwise decipher any of the software (including HTML code) contained in the Website, use or reproduce the content or any underlying information or ideas contained therein without our prior written authorisation, frame or link to any page of the Website or content without our prior written authorisation, test or violate the security systems of the Website, or take any action that might impair, damage, or forfeit any intellectual property rights in the Website or content
(e) perform any act or omission which would, or is likely to, damage the Website, impair its operation, overload its facilities, or impose a burden on the Website’s infrastructure beyond that which would be imposed by normal use, including but not limited to introducing any viruses, worms, cancelbots, disabling agents, or Trojan horses into the Website, or using spiders, avatars, robots, or intelligent agents to search or navigate the Website
(f) use any software, agent, tool, or other device to search or navigate the Website other than those provided on the Website or generally available third party web browsers (such as Netscape Navigator and Microsoft Internet Explorer)
(g) allow any third party
(i) to gain access to any password of yours which permits access to non-public or restricted areas of the Website (ii) to directly or indirectly use or benefit from the use of the Website
(h) sell, license, assign or otherwise transfer any of your rights and obligations hereunder or under any other agreement with us
(i) use the Website for any unauthorised or unlawful purpose or in any manner not consistent with the uses contemplated hereunder and the provisions hereof, including but not limited to:

• use for or in connection with any unlawful, improper, or harmful purpose or activity
• posting any information or material concerning business opportunities (including but not limited to franchise or distributorship opportunities) or any other matters except the recruitment-related activities for which the site was designed and in accordance with any legal requirements in force at the time
• use to obtain unauthorised access to any other server, account, or network
• unauthorised commercial use

(j) access another user’s account or delete, augment, or amend the information contained therein or interfere with access to the Website or another user’s account
(k) impersonate or otherwise assume the identity or use the personal or contact information (including but not limited to email address) or user name and password of any person or entity, or forge any TCP/IP packet header or any part of the header information of any email or newsgroup posting
(l) perform any act or omission in connection with or directly or indirectly resulting from your use of the Website which could or does cause harm to the business or reputation of us, our affiliates or other users of the Website, or cause us to incur liability to any of our affiliates or Job Seekers or other third parties
(m) use the Website or information gained from content, except where consistent with the uses contemplated hereunder, to contact or send unsolicited communications (including via email) to a user or any other person or entity, including without limitation, junk mail, spam, or any offensive, sexually explicit, harassing, libellous, infringing, threatening, or otherwise objectionable email or other communications
(n) use any information regarding any individual or entity obtained from the Website for any purpose other than the recruitment-related transactions contemplated herein.

 

Our Rights
5. In order to protect our commercial interests, it is acknowledged and agreed that we shall be entitled to:
(a) refuse or remove any Advertisement at our absolute discretion without any obligation to you
(b) limit your access to any or all sections of the Website and related services in the event that we have reason to believe that information made available on the Website is being abused by you or if you are in breach of any of the Website Terms
(c) suspend the availability of the Facilities Service, without liability for any loss, for any periods during which our Website is not accessible for any reason.

 

Payment
6. In relation to fees and payment the following shall apply:
(a) in order for you to have access to the Facilities Service described herein, you must pay the Fee for each Order at the time of placement of the Order
(b) we shall arrange for a receipted invoice to be issued to you via the Website for payments made by you
(c) you shall have no entitlement to a rebate or refund in any circumstances other than with our prior written agreement, and if you place an Order but choose not to undertake any Search or place any Advertisement, we shall nevertheless remain entitled to our Fee.
(d) in the event of a refund being issued, the refunded amount will be minus any transaction/administration charges/fees incurred by Caroline Carter Recruitment Ltd.

 

Termination
7. In relation to termination, the following shall apply:
(a) this agreement will continue until terminated on one week’s written notice by one party to the other, save that such termination may not take effect during any Service Period
(b) either you or we may terminate this agreement by giving notice to the other if such other shall commit an Insolvency Event, namely that it becomes insolvent within the meaning of the Insolvency Act 1986 or has a receiver appointed or an order or resolution made to wind it up or enters into any arrangement or composition with its creditors or passes a resolution to cease trading or actually ceases trading or being an unincorporated body is dissolved or declared bankrupt, and termination under this clause 7(b) shall have the effect of terminating any Order or Facilities Service then in force
(c) we may without prejudice to any claim, and without liability, terminate the provision of a Facilities Service pursuant to an Order immediately if we have reason to believe that information made available on the Website is being abused by you or if you are in breach of any of these Website Terms
(d) you may not terminate the provision of a Facilities Service during a Service Period
(e) any clauses intended to have effect following termination shall survive termination
(f) any termination shall not prejudice any cause of action already existing at the time of termination or arising under these Website Terms.

 

Additional Provisions and General Terms
8. It is also agreed that
(a) we are authorised by you to publish your Advertisements on our Website and our social media pages
(b) by registering, subscribing and submitting your job vacancy adverts to us to be published on our Website and social media pages you are agreeing to abide by current laws regarding the National Minimum Wage and discrimination
(c) we may assign our rights and obligations under this agreement but you may not
(d) we are not authorised to enter into contracts with Job Seekers on your behalf
(e) whilst at all times we shall act in good faith we give no guarantee or warranty that any minimum number of Job Seekers will be available on the Website at any time, or that you will be able to locate any suitable Job Seeker, or that any Job Seeker located is suitable for your purposes
(f) all fees may be subject to value added tax which will be charged in addition if applicable
(g) you shall keep any information obtained following a Search confidential and not use it for any purpose other than the recruitment of Job Seekers
(h) neither we nor our staff shall be liable to you for any loss, damage, delay or compensation of any kind whether in contract or tort, or for breach of the Regulations by any person other than us, arising out of these Website Terms or an Engagement and you shall indemnify us against any costs claims or demands arising from any claim by you save to the extent prohibited by the Regulations or other operation of law
(i) without prejudice to clauses 3(c) and 8(g), our liability shall, in any event other than where liability cannot be limited by law, be in respect of direct losses only, not exceed £100,000 in any case, and be limited to the lower of repayment of our Fee in respect of the relevant Order, or £10,000
(j) you shall at all times to act in good faith towards us and you agree that the liability terms and limits set out in clauses 3(c), 8(g) and 8(h) are reasonable
(k) neither you nor we shall divulge to any other party, or use for your or our own benefit, any information capable of being confidential relating to the affairs of your or our business or business methods, or confidential information, received from each other, except that which is in the public domain or is trivial or obvious or authorised to be released or required by Court Order to be disclosed
(l) other than for third party rights specifically conferred in or under this agreement or in Special Terms, the Contracts (Rights of Third Parties) Act 1999 is excluded
(m) each portion of this agreement, defined by punctuation and/or sections or numbering, is separate, distinct and severable and to give meaning to the intention of you and us the Court may modify any portion that may otherwise be void; subject thereto, any void portion may be severed and the remaining provisions shall continue in force
(n) any notice under this agreement shall be in writing sent to the addressee at the last known address, fax number or electronic mail address either, respectively, by first class post, or by fax or by electronic mail, and shall be deemed to have been received, in the case of post on the postal date following the date of posting, in the case of fax on the date of transmission, and in the case of electronic mail on the date electronic confirmation of receipt is received by the sender
(o) save for any Special Terms the terms set out in these Website Terms are the sole and entire agreement between you and us relating to the business described, supersede any previous terms issued by us, and override any terms proposed by you and may not be varied except either by us in updating the terms on the Website, or by agreement (whether orally or otherwise) and confirmed in writing signed by a director of ours
(p) the laws of England and Wales govern this agreement and the English Courts shall have sole jurisdiction.

 

SECTION 2 – DEFINITIONS AND MEANINGS
Advertisement – an advertisement placed on the Website by you for a recruitment requirement or job vacancy
Job Seeker – any individual, and/or a limited company through which an individual is offering services, or a supplier limited company, in respect of whom or which, or in respect of whose skills or services, information is made available on the Website
Engagement – any engagement or employment of any description, whether direct or indirect, under which a Job Seeker is due to provide any services for the benefit of you, and “Engage”, and “Engaged” shall have corresponding meaning
Fee – the Fee selected on the order form of the Website, from the options identified in the Schedule
Order – an order for the Facilities Service placed via the order form on the Website and accepted by us, and for which you have made payment
Regulations – the Conduct of Employment Agencies and Employment Businesses Regulations 2003
Search – a search by you of Job Seekers using the search tools made available by us on the Website
Facilities Service – our service, pursuant to an Order, of allowing access to tools and facilities via the Website for the Service Period to facilitate the posting of Advertisements and Searches of Job Seekers
Service Period – the Service Period of an Order selected on the order form of the Website, from the options identified in the Schedule, subject to earlier termination in accordance with this agreement
Special Terms – specific terms agreed with you for an Order and which may vary terms only for the Service Period of such Order Website Terms – the terms herein, which comprise our agreement with you.

 

SCHEDULE – Service Options

Option 1: 4 weeks website access for £70 + VAT

Option 2: 8 weeks web for £115 + VAT

Option 3: 3 months website access for £180 + VAT

Option 4: 6 months website access for £330 + VAT

Option 5: 12 months website access for £650 + VAT

Optional: Featured Job Vacancy upgrade from £15 + VAT for 1 week

All prices include VAT

Job Seekers Terms of Business

You are a work-seeker registering for our website service (throughout “you”, “your” and “yours”).

Your registration via our website www.thegroomslist.co.uk is deemed to be and shall constitute your acceptance of these Website Terms. Upon such acceptance, and in consideration of the mutual benefits set out herein, it is agreed as follows:

SECTION 1 – TERMS & CONDITIONS
our agreement and capacity
1. It is agreed that these Website Terms, which are subject to the definitions in Section 2, apply to all dealings between you and us relating to the services made available to you on the Website and we will operate as an Agency (as referred to in the Regulations) to the extent that the Regulations apply to such services. However, we do not provide introduction services.

 

Our General Obligations
2. We agree to provide the Facilities Service throughout the period of this agreement, without any charge to you, subject to the provisions in this agreement, and specifically this Facilities Service will allow you to use the Website to: (a) undertake Searches for Vacancies (details of which are displayed) (b) post your Information for viewing by potential Hirers.

 

Your Agreement
3. You acknowledge and agree the following:
(a) the details provided by you on registration are true, complete and correct, and you agree to notify us immediately of any changes which are relevant to your registration
(b) the contact details provided by you on registration will be available only to registered and subscribed Hirers for any duration that you have set your Jobseekers Profile to Visible. Should you wish your details to be inaccessible to registered and subscribed Hirers you may do so at any time by setting your Jobseekers Profile to Hidden in your account area on the Website, or you can contact us on +44 203 006 5730 / info@carolinecarterrecruitment.com and request that we do this for you.
(c) should you wish to become Engaged by any Hirer it is your responsibility to check that such Hirer and/or their Vacancy is suitable for your purposes and that you are satisfied with any information made available via this Website, and you agree in particular, regardless of information made available via this Website, to verify such information with the Hirer directly and request such additional information from the Hirer as you think fit
(d) by reason of your acceptance of clause 3(c) we shall not be liable for any loss or damage arising out of any representation made by us in good faith that may have induced you to become Engaged by a Hirer, or for any breach of contract, negligence or tort of the Hirer
(e) you shall comply with all relevant statutory rules and regulations applicable to you
(f) you shall only submit accurate Information and in the format prescribed by us from time to time
(g) you consent to our retention on our database and use of the Information, for the purpose of our statutory obligations and for the purposes envisaged under this agreement, including the publishing of such Information on our Website, and relevant use by a Hirer, but you may withdraw your consent by notice in writing to us at any time and thereafter we shall only provide such Information where required by law
(h) you shall at all times act in good faith towards us, and advise us if you wish your Information on the Website or on our database to be removed.
(i) we will contact you via telephone and/or email with any/all necessary information to ensure you receive the full benefit of our services and website facilities to help you find employment. You may unsubscribe from emails that are non-transactional, and not generated by your use of our website. You may contact us via telephone, email or in writing to request to cease all communications from us.
(j) Unspent convictions: you do not have to tell us about any convictions that are spent (as defined by the Rehabilitation of Offenders Act 1974), or about any cautions, reprimands or final warnings. If you declare that you have an unspent conviction we will contact you for further information. Declaring a conviction will not necessarily bar you from our services  however, failure to disclose something which you were legally bound to, should we later become aware of could result in legal action. Job Seekers please note that some of our registered employers require you to undergo a disclosure and barring service check. This will include both spent and unspent convictions, as well as cautions, reprimands and final warnings. For further advice about whether convictions are unspent please contact the NACRO Helpline on 020 7840 7200.

 

Your Use of the Website
4. Except as expressly authorised herein or otherwise authorised by us in writing, you may not do or attempt to do any of the following:
(a) copy, distribute, resell, submit, supply or make available in anyway information received via the Website to any third party other than for the purposes identified in this agreement
(b) use automatic extraction software to facilitate extraction of information from the Website
(c) post or otherwise provide incomplete, inaccurate, or out of date information or any materials that violate any law, infringe personal or proprietary rights, or otherwise cause embarrassment, harm or offence to us, our affiliates, or a Hirer or other third party, including unlawful discrimination and including (but not limited to) obscene, racist, sexist, abusive, offensive, harassing, libellous, tortuous, confidential, or infringing materials
(d) reverse engineer, disassemble, decompile, or otherwise decipher any of the software (including HTML code) contained in the Website, use or reproduce the content or any underlying information or ideas contained therein without our prior written authorisation, frame or link to any page of the Website or content without our prior written authorisation, test or violate the security systems of the Website, or take any action that might impair, damage, or forfeit any intellectual property rights in the Website or content
(e) perform any act or omission which would, or is likely to, damage the Website, impair its operation, overload its facilities, or impose a burden on the Website’s infrastructure beyond that which would be imposed by normal use, including but not limited to introducing any viruses, worms, cancelbots, disabling agents, or Trojan horses into the Website, or using spiders, avatars, robots, or intelligent agents to search or navigate the Website
(f) use any software, agent, tool, or other device to search or navigate the Website other than those provided on the Website or generally available third party web browsers (such as Netscape Navigator and Microsoft Internet Explorer)
(g) allow any third party
(i) to gain access to any password of yours which permits access to non-public or restricted areas of the Website
(ii) to directly or indirectly use or benefit from the use of the Website
(h) sell, license, assign or otherwise transfer any of your rights and obligations hereunder or under any other agreement with us
(i) use the Website for any unauthorised or unlawful purpose or in any manner not consistent with the uses contemplated hereunder and the provisions hereof, including but not limited to:

• use for or in connection with any unlawful, improper, or harmful purpose or activity
• posting any information or material concerning business opportunities (including but not limited to franchise or distributorship opportunities) or any other matters except the recruitment-related activities for which the site was designed and in accordance with any legal requirements in force at the time
• use to obtain unauthorised access to any other server, account, or network
• unauthorised commercial use

(j) access another user’s account or delete, augment, or amend the information contained therein or interfere with access to the Website or another user’s account
(k) impersonate or otherwise assume the identity or use the personal or contact information (including but not limited to email address) or user name and password of any person or entity, or forge any TCP/IP packet header or any part of the header information of any email or newsgroup posting
(l) perform any act or omission in connection with or directly or indirectly resulting from your use of the Website which could or does cause harm to the business or reputation of us, our affiliates or other users of the Website, or cause us to incur liability to any of our affiliates or Hirers or other third parties
(m) use the Website or information gained from content, except where consistent with the uses contemplated hereunder, to contact or send unsolicited communications (including via email) to a user or any other person or entity, including without limitation, junk mail, spam, or any offensive, sexually explicit, harassing, libellous, infringing, threatening, or otherwise objectionable email or other communications
(n) use any information regarding any individual or entity obtained from the Website for any purpose other than the recruitment-related transactions contemplated herein.

 

Our Rights
5. In order to protect our commercial interests, it is acknowledged and agreed that we shall be entitled to:
(a) refuse or remove any Information at our absolute discretion without any obligation to you
(b) limit your access to any or all sections of the Website and related services in the event that we have reason to believe that information made available on the Website is being abused by you or if you are in breach of any of the Website Terms
(c) suspend the availability of the Facilities Service, without liability for any loss, for any periods during which our Website is not accessible for any reason outside of our control.

 

Termination
6. In relation to termination the following shall apply:
(a) this agreement will continue until terminated on one week’s written notice by one party to the other
(b) either you or we may terminate this agreement by giving notice to the other if such other shall commit an Insolvency Event, namely that it becomes insolvent within the meaning of the Insolvency Act 1986 or has a receiver appointed or an order or resolution made to wind it up or enters into any arrangement or composition with its creditors or passes a resolution to cease trading or actually ceases trading or being an unincorporated body is dissolved or declared bankrupt
(c) we may without prejudice to any claim, and without liability, terminate this agreement immediately if we have reason to believe that information made available on the Website is being abused by you or if you are in breach of any of these Website Terms
(d) any clauses intended to have effect following termination shall survive termination
(e) any termination shall not prejudice any cause of action already existing at the time of termination or arising under these Website Terms.

 

Additional Provisions and General Terms
7. It is also agreed that
(a) we have no obligation to provide you with any information or service other than specifically as set out in this agreement or required by law
(b) we may assign our rights and obligations under this agreement but you may not
(c) we are not authorised to enter into contracts with Hirers on your behalf
(d) whilst at all times we shall act in good faith we give no guarantee or warranty that any minimum number of Vacancies will be available on the Website at any time, or that you will be able to locate any suitable Vacancy, or that any Hirer or Vacancy located is suitable for your purposes
(e) you shall keep any information obtained following a Search confidential and not use it for any purpose other than locating work for yourself
(f) neither we nor our staff shall be liable to you for any loss, damage, delay or compensation of any kind whether in contract or tort, or for breach of the Regulations by any person other than us, arising out of these Website Terms or an Engagement and you shall indemnify us against any costs claims or demands arising from any claim by you save to the extent prohibited by the Regulations or other operation of law
(g) without prejudice to clauses 3(c) and 7(f), our liability shall, in any event other than where liability cannot be limited by law, be in respect of direct losses only, and shall not exceed £10,000 in any case
(h) you agree that the liability terms and limits set out in clauses 3(c), 7(f) and 7(g) are reasonable
(i) neither you nor we shall divulge to any other party, or use for your or our own benefit, any information capable of being confidential relating to the affairs of your or our business or business methods, or confidential information, received from each other, except that which is in the public domain or is trivial or obvious or authorised to be released or required by Court Order to be disclosed
(j) other than for third party rights specifically conferred in or under this agreement, the Contracts (Rights of Third Parties) Act 1999 is excluded
(k) each portion of this agreement, defined by punctuation and/or sections or numbering, is separate, distinct and severable and to give meaning to the intention of you and us the Court may modify any portion that may otherwise be void; subject thereto, any void portion may be severed and the remaining provisions shall continue in force
(l) any notice under this agreement shall be in writing sent to the addressee at the last known address, fax number or electronic mail address either, respectively, by first class post, or by fax or by electronic mail, and shall be deemed to have been received, in the case of post on the postal date following the date of posting, in the case of fax on the date of transmission, and in the case of electronic mail on the date electronic confirmation of receipt is received by the sender
(m) the terms set out in these Website Terms are the sole and entire agreement between you and us relating to the business described, supersede any previous terms issued by us, and override any terms proposed by you and may not be varied except either by us in updating the terms on the Website, or by agreement (whether orally or otherwise) and confirmed in writing signed by a director of ours
(n) the laws of England and Wales govern this agreement and the English Courts shall have sole jurisdiction.

 

SECTION 2 – DEFINITIONS AND MEANINGS
Engagement – any engagement or employment of any description, whether direct or indirect, under which you are due to provide any services for the benefit of a Hirer, and “Engage”, and “Engaged” shall have corresponding meaning
Hirer – a client of ours, including any third party with whom we have a relationship of any kind as a client, or potential client, who may be interested in employing you, or does employ you, or who may wish to utilise your services in any way in respect of whom or which, or in respect of whose Vacancies or services, information is made available on the Website
Information – all information provided by you pursuant to this agreement for posting on the Website, including curriculum vitae and related information
Regulations – the Conduct of Employment Agencies and Employment Businesses Regulations 2003
Search – a search by you of Vacancies using the search tools made available by us on the Website
Facilities Service – our service of allowing access to tools and facilities via the Website to facilitate the posting of Information and Searches of Vacancies
Vacancy – a job vacancy advertised on the Website by potential Hirers, usually for work in the nature of the Work Types
Website Terms – the terms herein, which comprise our agreement with you
Work Types – grooming and related work in the equine industry.

Privacy Policy: Protecting your personal details on our website.

Last updated: 6 November 2024

 

https://thegroomslist.co.uk/ (‘Website’) is provided by Caroline Carter Recruitment (‘we’/’us’/’our’). In doing so, we may be in a position to receive and process personal information relating to you. As the controller of this information, we’re providing this Privacy Notice (‘Notice’) to explain our approach to personal information. This Notice forms part of our Terms and Conditions of Business, which govern the use of this Website.

 

We intend only to process personal information fairly and transparently as required by data protection law including the UK General Data Protection Regulation (UK GDPR). In particular, before obtaining information from you we intend to alert you to this Notice, let you know how we intend to process the information and that we’ll only process the information as permitted by law. The UK GDPR also defines certain ‘special categories’ of personal information that’s considered more sensitive. These categories require a higher level of protection, as explained below.

 

Of course, you may browse parts of this Website without providing any information about yourself and without accepting cookies. In that case, it’s unlikely we’ll possess and process any information relating to you.

 

We’ll start this Notice by setting out the conditions we must satisfy before processing your data. However, you may wish to skip to clause 4, which summarises what we intend to collect. The Notice also explains some of the security measures we take to protect your personal information, and tells you certain things we will or won’t do. You should read this Notice in conjunction with the Terms and Conditions of Business.

 

Sometimes, when you take a new service from us, or discuss taking a new service but decide against it, we might wish to provide you with further information about similar services by email or other written electronic communication. In that situation, we will always give you the opportunity to refuse to receive that further information and if you change your mind please let us know. We’ll endeavour to remind you of your right to opt-out on each occasion that we provide such information.

 

1. Identity and contact details
   • Registered number: 10657796
   • Registered office: Caroline Carter Recruitment Ltd, PO Box 89, SHEFFORD, SG17 9AY
   • info@carolinecarterrecruitment.com
2. When we’re allowed to collect information from you

We will only collect personal information relating to you if one of the following conditions has been satisfied:

• You have provided this information by signing up to our services via our Website
• You have clearly told us that you are content for us to collect that information for the particular purpose or purposes that we will have specified.
• The processing is necessary for the performance of a contract that we have with you.
• The processing is necessary so that we can comply with the law.
• The processing is necessary to protect someone’s life.
• The processing is necessary for the performance of a task that’s in the public interest.
• The processing is necessary for our or another’s legitimate interests – but in this case, we’ll balance those interests against your interests.

3. How to consent
   • If we need your consent to collect and use certain information, we’ll provide you with the opportunity to tell us that you’re happy to provide that information at the point of collecting it.
   • If at any point in time you change your mind and decide that you want to withdraw your consent, please let us know and we’ll endeavour to stop processing your information in the specified manner, or we’ll delete your data if there is no continuing reason for possessing it.
   • If you don’t consent to a particular bit of processing, we’ll endeavour to ensure that the Website and our service continue to operate without the need for that information.
4. Information we expect to collect from you
   • We envisage collecting the following types of information from you:

 

Information type	Purpose and related details	Justification
Name and contact details	·       We collect this to Identify you ·       We intend to share this data with registered Employers/Job Seekers (as appropriate) ·       We need to share this information in order to fulfil the service you have signed up to i.e. job seekers finding work and employers finding job seekers. They will be processing the data for purposes that they determine.	·       It’s necessary for the performance of our contract with you

 

• We may collect personal information about you from a number of sources, including the following:
  1. From you when you agree to take a service from us, in which case this may include your contact details, date of birth, how you will pay for the service and your bank details.
  2. From you when you contact us with an enquiry or in response to a communication from us, in which case, this may tell us something about how you use our services.
  3. As you interact with this Website, we may automatically collect technical information about your equipment, browsing actions and patterns (such as your internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this Website). We may collect this personal information by using cookies and other similar technologies.
  4. From documents that are available to the public, such as the electoral register.
  5. From third parties to whom you have provided information with your consent to pass it on to other organisations or persons – when we receive such information we will let you know as soon as is reasonably practicable.
• If you refuse to provide information requested, then if that information is necessary for a service we provide to you we may need to stop providing that service.
• If at any point you think we’ve invited you to provide information without explaining why, feel free to object and ask for our reasons.

5. Using your personal information
   • Data protection, privacy and security are important to us, and we shall only use your personal information for specified purposes and shall not keep such personal information longer than is necessary to fulfil these purposes. The following are examples of such purposes. We have also indicated below which UK GDPR justification applies, however it will depend on the circumstances of each case.
     1. To help us to identify you when you contact us. This will normally be necessary for the performance of our contract.
     2. To help us to identify accounts and services which you could have from us or selected partners from time to time. We may do this by automatic means using a scoring system, which uses the personal information you’ve provided and/or any information we hold about you and personal information from third party agencies (including credit reference agencies). We will only use your information for this purpose if you agree to it.
     3. To help us to administer and to contact you about improved administration of any accounts and services we have provided before, do provide now or will or may provide in the future. This will often be necessary, but sometimes the improvements will not be necessary in which case we will ask whether you agree.
     4. To allow us to carry out marketing analysis and customer profiling (including with transactional information), conduct research, including creating statistical and testing information. This will sometimes require that you consent, but will sometimes be exempt as market research.
     5. To help to prevent and detect fraud or loss. This will only be done in certain circumstances when we consider it necessary or the law requires it.
     6. To allow us to contact you by written electronic means (such as email, text or multimedia messages) about services offered by us where:
        1. these services are similar to those you have already purchased from us,
        2. you were given the opportunity to opt out of being contacted by us at the time your personal information was originally collected by us and at the time of our subsequent communications with you, and

• you have not opted out of us contacting you.

1. To allow us to contact you in any way (including mail, email, telephone, visit, text or multimedia messages) about services offered by us and selected partners where you have expressly consented to us doing so.
2. We may monitor and record communications with you (including phone conversations and emails) for quality assurance and compliance.
   1. Before doing that, we will always tell you of our intentions and of the specific purpose in making the recording. Sometimes such recordings will be necessary to comply with the law. Alternatively, sometimes the recording will be necessary for our legitimate interest, but in that case we’ll only record the call if our interest outweighs yours. This will depend on all the circumstances, in particular the importance of the information and whether we can obtain the information another way that’s less intrusive.
   2. If we think the recording would be useful for us but that it’s not necessary for our legitimate interest, we’ll ask whether you consent to the recording, and will provide an option for you to tell us that you consent. In those situations, if you don’t consent, the call will either automatically end or will not be recorded.
3. When it’s required by law, we’ll check your details with fraud prevention agencies. If you provide false or inaccurate information and we suspect fraud, we intend to record this.

• We will not disclose your personal information to any third party except in accordance with this Notice, and then only in one of the following circumstances:
  1. They will be processing the data on our behalf as a data processor (where we’ll be the data controller). In that situation, we’ll always have a contract with the data processor as set out in the UK GDPR. This contract provides significant restrictions as to how the data processor operates so that you can be confident your data is protected to the same degree as provided in this Notice.
  2. Sometimes it might be necessary to share data with another data controller. Before doing that we’ll always tell you. Note that if we receive information about you from a third party, then as soon as reasonably practicable afterwards we’ll let you know; that’s required by the UK GDPR.
  3. Alternatively, sometimes we might consider it to be in your interest to send your information to a third party. If that’s the case, we’ll always ask whether you agree before sending.
• Where you give us personal information on behalf of someone else, you confirm that you have provided them with the information set out in this Notice and that they have not objected to such use of their personal information.
• In connection with any transaction which we enter into with you:
  1. If you provide false or inaccurate information to us and we suspect fraud, we will record this and may share it with other people and organisations. We, and other credit and insurance organisations, may also use technology to detect and prevent fraud.
  2. We may need to transmit the payment and delivery information provided by you during the order process for the purpose of obtaining authorisation from your bank or from PayPal.
• We may allow other people and organisations to use personal information we hold about you in the following circumstances:
  1. If we, or substantially all of our assets, are acquired or are in the process of being acquired by a third party, in which case personal information held by us, about our customers, will be one of the transferred assets.
  2. If we have been legitimately asked to provide information for legal or regulatory purposes or as part of legal proceedings or prospective legal proceedings.
  3. We may employ companies and individuals to perform functions on our behalf and we may disclose your personal information to these parties for the purposes set out above, for example, for fulfilling services and orders, sending postal mail and email, removing repetitive information from client lists, analysing data, providing marketing assistance, providing search results and links (including paid listings and links) and providing customer service. From time to time, these other people and organisations to whom we may pass your personal information may be outside the European Economic Area. We will take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this Notice and the UK GDPR. We require all third-party service providers processing your personal information for us (as our data processor) to respect the security of your personal data and to treat it in accordance with the law. We do not allow them to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. Protecting information
   • We have strict security measures to protect personal information.
   • We work to protect the security of your information during transmission by using Secure Sockets Layer (SSL) software to encrypt information you input.
   • We maintain physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of personally identifiable customer information. Our security procedures mean that we may occasionally request proof of identity before we disclose personal information to you.
   • It is important for you to protect against unauthorised access to your password and to your computer. Be sure to sign off when you finish using a shared computer.
7. The internet
   • If you communicate with us using the internet, we may occasionally email you about our services. When you first give us personal information through the Website, we will normally give you the opportunity to say whether you would prefer that we don’t contact you by email for that purpose. You can also always send us an email (at the address set out below) at any time if you change your mind.
   • Please remember that communications over the internet, such as emails and webmails (messages sent through a website), are not secure unless they have been encrypted. Your communications may go through a number of countries before they are delivered – this is the nature of the internet. We cannot accept responsibility for any unauthorised access or loss of personal information that is beyond our control.
   • The Website may include third-party advertising and links to third-party websites. We do not provide any personally identifiable customer personal information to these third-party advertisers or third-party websites unless permitted in accordance with this privacy notice.
   • We exclude all liability for loss that you may incur when interacting with this third-party advertising or using these third-party websites.
8. Your legal rights
   • Under certain circumstances, you have rights under data protection laws in relation to your personal information.
   • You have the right to:
     1. Request access to your personal information (commonly known as a ‘data subject access request’). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
     2. Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected, though we may need to verify the accuracy of the new information you provide to us.
     3. Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we’re required to erase your personal information to comply with the law. Note, however, that we may not always be able to comply with your request for erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
     4. Object to processing of your personal information where we’re relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we’re processing your personal information for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
     5. Request restriction of processing of your personal information. This enables you to ask us to suspend the processing of your personal information in the following situations:
        1. if you want us to establish the information’s accuracy;
        2. where our use of the information is unlawful but you do not want us to erase it;

• where you need us to hold the information even if we no longer require it as you need it to establish, exercise or defend legal claims; or

1. you have objected to our use of your information but we need to verify whether we have overriding legitimate grounds to use it.

1. Request the transfer of your personal information to you or to a third party. We will provide to you, or a third party you have chosen, your personal information in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
2. Withdraw consent at any time where we’re relying on consent to process your personal information. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.

• You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
• We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights). This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
• We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

9. Further information
   • If you would like any more information or you have any comments about this Notice, or if your wish to exercise any of your legal rights, please either write to us at Data Protection Manager, Caroline Carter Recruitment, PO Box 89, SHEFFORD, SG17 9AY, or email us at info@carolinecarterrecruitment.com.
   • Please note that we may have to amend this Notice on occasion, for example if we change the cookies that we use. If we do that, we will publish the amended version on the Website. In that situation we will endeavour to alert you to the change, but it’s also your responsibility to check regularly to determine whether this Notice has changed.
   • You can ask us for a copy of this Notice by writing to the above address or by emailing us at info@carolinecarterrecruitment.com. This Notice applies to personal information we hold about individuals. It does not apply to information we hold about companies and other organisations.

 

Caroline Carter Recruitment Ltd is registered with the UK Information Commissioner as a data controller with registered number ZA250621.

 

© Caroline Carter Recruitment Ltd 2025